Using Form Templates to Build Forms Faster

FormRobin provides 8 professionally designed form templates to help you get started quickly. New accounts automatically receive these templates as editable starter forms, so you can customize them to match your needs or use them as inspiration for building your own forms.

Prerequisites

• Account: Active FormRobin account (Free or Individual plan)
• Access: Templates are automatically added for new users

What Are Form Templates?

Form templates are pre-built forms with:

• Pre-configured fields: Common questions already added
• Logical field order: Questions arranged for best user experience
• Professional styling: Color schemes and fonts pre-selected
• Best practices: Validation and required fields already set
• Fully customizable: Edit any field, add more, or remove what you don't need

💡 Benefit: Templates save 10-15 minutes per form by providing a professional starting point instead of a blank canvas.

Finding Your Template Forms

When you create a new FormRobin account, 8 template forms are automatically added to your My first folder. These appear as regular forms that you can open, edit, and customize.

To find your templates:

1. Log in to your FormRobin account
2. Go to Forms in the navigation
3. Click on My first folder (or your first folder)
4. You'll see all 8 template forms listed
5. Click any template name to open it

Note: If you've been using FormRobin for a while, your templates may have been renamed or deleted. You can always create blank forms and build them from scratch using the New form button.

Available Form Templates

FormRobin provides 8 professionally designed templates:

1. Contact Us

Use for: General inquiries from website visitors

Includes:

• Your Name
• Email Address
• Phone Number (optional)
• Inquiry Type (dropdown)
• Your Message

Best for: Business websites, support pages, general contact forms

2. Event Registration

Use for: Collecting attendee information for events

Includes:

• Full name
• Email address
• Phone number
• Company/Organization
• Job Title
• Number of attendees
• Special requirements

Best for: Conferences, workshops, webinars, meetups

3. Customer Feedback

Use for: Collecting product or service feedback

Includes:

• Name and email (optional)
• Satisfaction rating
• Net Promoter Score (NPS)
• What did you like most?
• What could we improve?

Best for: Post-purchase surveys, service feedback, product reviews

4. Job Application

Use for: Recruiting and hiring processes

Includes:

• Full name, email, phone
• Position applying for
• LinkedIn Profile URL
• Portfolio/Website URL
• Resume/CV upload
• Cover letter upload
• Why do you want to work with us?

Best for: Job postings, career pages, recruitment campaigns

5. Newsletter Signup

Use for: Building email lists

Includes:

• First and last name
• Email address
• Topic interests (multiple choice)
• Marketing consent checkbox

Best for: Blog subscriptions, marketing lists, email campaigns

6. Lead Generation

Use for: Capturing potential customer information

Includes:

• Full name
• Work email and phone
• Company name and size
• Job title
• Primary interest (demo, pricing, trial, etc.)
• Tell us about your needs

Best for: B2B marketing, sales funnels, demo requests

7. Customer Survey

Use for: Market research and customer insights

Includes:

• Age range
• Usage frequency
• Feature preferences
• Customer service rating
• Feature requests
• Email (optional)

Best for: User research, product development, market analysis

8. Product Order Request

Use for: Collecting custom product orders

Includes:

• Customer name, email, phone
• Product selection (dropdown)
• Quantity
• Shipping address
• Special instructions

Best for: Custom orders, bulk requests, pre-orders

How to Use a Template

To start using a template form:

1. Navigate to Forms → My first folder
2. Find the template that matches your needs (e.g., Contact Us)
3. Click on the template name to open it
4. Click Edit form to open the form editor
5. Customize the fields, styling, and settings as needed
6. Your changes are saved automatically

Once you open a template in the editor, you'll see all the pre-populated fields ready for customization:

Customizing Your Template

Once you've opened a template, customize it to fit your exact needs:

Edit Existing Fields

• Click any field to edit its label, description, or settings
• Change placeholder text to match your context
• Toggle required/optional status
• Adjust validation rules (min/max length, format, etc.)

Add or Remove Fields

• Click the + button to insert new fields
• Choose from 13 field types (text, email, dropdown, file upload, etc.)
• Delete unnecessary fields by clicking the trash icon
• Drag and drop to reorder fields

Customize Styling and Theme

• Click Settings in the top right
• Change colors, fonts, and button styles
• Templates come with pre-selected themes, but you can modify them
• Preview changes in real-time

Configure Form Settings

• Update submit button text (e.g., "Send Message", "Register Now")
• Enable reCAPTCHA spam protection
• Set up email notifications
• Add custom redirect URLs (Individual tier)
• Configure integrations (Google Sheets, Zapier, SendFox, webhooks)

Template vs Blank Form: When to Use Each

Use a Template When:

• Your form matches a common use case (contact, registration, feedback)
• You want to save time with pre-built fields
• You're new to form building and need guidance
• You need professional styling out of the box
• You want best practices for field order and validation

Use a Blank Form When:

• Your form is highly specialized or unique
• You want complete control from the start
• Templates don't match your use case
• You're building something experimental
• You prefer building from scratch

To create a blank form, click the New form button in the top right of your forms list.

Template Customization Best Practices

• Review all fields: Don't assume template fields fit perfectly - review each one
• Update labels: Change field labels to match your brand voice
• Adjust required fields: Only require essential information
• Test before sharing: Submit test responses to verify everything works
• Simplify when possible: Remove fields you don't absolutely need
• Add context: Use Statement or Image fields to provide instructions
• Brand consistently: Update colors/fonts to match your brand

Working with Template Forms

• Full ownership: Template forms are yours to keep and edit
• Independent forms: Changes don't affect other templates
• Auto-published: Forms are live immediately with a unique URL
• Fully editable: Edit anytime, even after receiving submissions
• Duplicatable: Create copies if you need multiple similar forms

Troubleshooting

Issue: I don't see template forms in my account.

Fix: Templates are automatically added for new accounts. If you've been using FormRobin for a while, templates may have been renamed, moved to other folders, or deleted. You can create blank forms using the New form button and build them yourself.

Issue: Can't find the right template for my use case.

Fix: Choose the closest template and customize it heavily, or start with a blank form. Templates are starting points, not rigid structures.

Issue: Template has fields I don't need.

Fix: Simply delete unnecessary fields by clicking them and using the trash/delete icon. You have full control to add, remove, or modify any field.

Issue: Template styling doesn't match my brand.

Fix: Click Settings in the form editor and customize colors, fonts, and styles. All templates are fully customizable.

FAQ

Q: Are templates free to use?

A: Yes! All templates are available on both Free and Individual plans at no additional cost.

Q: Can I edit a template after using it?

A: Yes, absolutely. Template forms are fully editable. You have complete control over all fields, settings, and styling.

Q: Do I have to use templates?

A: No, templates are optional. You can always click New form to start from scratch.

Q: What's the difference between a template form and a regular form?

A: Nothing! Template forms function identically to forms you create yourself. Templates just give you a head start with pre-configured fields and styling.

Q: Can I create my own templates?

A: Currently, you can't create custom templates. However, you can duplicate existing forms to reuse them, which serves a similar purpose.

Q: Do templates include integrations?

A: No, templates only include form fields and styling. You'll need to manually configure integrations (Google Sheets, Zapier, webhooks, etc.) after opening your form.

Q: How often are new templates added?

A: FormRobin periodically adds new templates based on user needs. Currently, 8 templates cover the most common use cases.

Need help with form templates? Contact our support team - we're here to help!