Publishing and Sharing Your Form

Make your FormRobin forms live and accessible to your audience. Learn how to publish forms, generate share links, and embed forms on your website.

Prerequisites

• Account: Logged into FormRobin
• Form: Created and configured a form
• Fields: Added at least one field to your form

Publishing Your Form

Forms start in draft mode and must be published before they can accept responses.

How to Publish

1. Go to your Dashboard or Forms page
2. Find the form you want to publish
3. Toggle the Publish switch to ON (it will turn blue/green when active)
4. Your form is now live and ready to receive submissions

What happens when you publish:

• A unique public URL is generated for your form
• The form becomes accessible to anyone with the link
• Form submissions are accepted and saved
• Email notifications start working (if enabled)

Unpublishing a Form

To temporarily stop accepting responses:

1. Toggle the Publish switch to OFF
2. The form will no longer be accessible via its public URL
3. Existing submissions remain saved and accessible in your dashboard
4. You can republish anytime by toggling the switch back ON

Sharing Your Form

Share Link Method

Every published form has a unique URL:

1. Publish your form using the toggle switch
2. Click on the form to view its details
3. Find the public URL (format: https://formrobin.com/f/your-form-slug )
4. Copy and share this link via email, social media, or messaging apps

Best for: Email campaigns, social media posts, QR codes, direct messaging

Embed on Your Website

Embed forms directly on your website using an iframe:

1. Publish your form
2. Go to the form details or settings page
3. Find the Embed Code section
4. Copy the provided iframe code (looks like: <iframe src="https://formrobin.com/f/your-form-slug"></iframe> )
5. Paste the code into your website's HTML where you want the form to appear

Best for: Website contact pages, landing pages, blog posts

Domain Whitelisting for Embedding

To embed forms on your website, you need to add your domain to the whitelist:

Adding a Domain

1. Go to Settings → Domains
2. Enter your website domain (e.g., example.com  or www.example.com )
3. Click Add Domain
4. Your forms can now be embedded on that domain

Domain Limits:

• Free Plan: 1 whitelisted domain
• Individual Plan: 10 whitelisted domains

Removing a Domain

1. Go to Settings → Domains
2. Find the domain you want to remove
3. Click Remove or the delete icon
4. Confirm the removal

What Happens After Publishing

• Form is accessible at its unique public URL
• Submissions are tracked and visible in your dashboard
• Email notifications are sent for each submission (if enabled)
• Source tracking data is captured (Individual plan only)
• Custom redirects work after submission (Individual plan only)
• Forms can be embedded on whitelisted domains

Limitations

• Domain Whitelist: Free plan allows 1 domain, Individual plan allows 10 domains
• Unpublished Forms: Cannot accept submissions or be accessed publicly
• Custom Domains: Forms use FormRobin.com URLs (custom domains not supported)
• Embed Restrictions: Forms will not load on non-whitelisted domains

Troubleshooting

Issue: Form not loading on my website

Fix: Make sure you've added your website domain to the whitelist in Settings → Domains. The domain must match exactly (including www if applicable).

Issue: "Maximum number of domains reached"

Fix: Free plans are limited to 1 whitelisted domain. Remove an existing domain or upgrade to Individual plan for 10 domains.

Issue: Public URL not working

Fix: Ensure the form is published (toggle switch is ON). Unpublished forms cannot be accessed via public URL.

Issue: Embed code not displaying form

Fix: Check that: (1) Form is published, (2) Domain is whitelisted, (3) Iframe code is pasted correctly without modifications.

FAQ

Q: Can I unpublish a form and republish it later?

A: Yes, use the publish toggle to turn forms on and off anytime. Existing submissions are preserved.

Q: Does the form URL change if I unpublish and republish?

A: No, the URL remains the same. You can safely unpublish and republish without breaking existing links.

Q: Can I embed the same form on multiple pages?

A: Yes, you can embed the same form on as many pages as you want, as long as they're on whitelisted domains.

Q: How do I add www and non-www versions of my domain?

A: Add both versions separately: example.com  and www.example.com . Each counts as one domain toward your limit.

Need more help? Contact support at support@formrobin.com - we're here to help!