Publishing and Sharing Your Form

Make your FormRobin forms live and accessible to your audience. Learn how to publish forms, generate share links, embed forms on your website, and share via social media.

Prerequisites

  • Account: Logged into FormRobin
  • Form: Created and configured a form
  • Fields: Added at least one field to your form

Publishing Your Form

Forms start in draft mode and must be published before they can accept responses.

How to Publish

  1. Go to your Dashboard or Forms page
  2. Find the form you want to publish
  3. Toggle the Publish switch to ON (it will turn blue/green when active)
  4. Your form is now live and ready to receive submissions

What happens when you publish:

  • A unique public URL is generated for your form
  • The form becomes accessible to anyone with the link
  • Form submissions are accepted and saved
  • Email notifications start working (if enabled)

Unpublishing a Form

To temporarily stop accepting responses:

  1. Toggle the Publish switch to OFF
  2. The form will no longer be accessible via its public URL
  3. Existing submissions remain saved and accessible in your dashboard
  4. You can republish anytime by toggling the switch back ON

Sharing Your Form

FormRobin provides a centralized Share Modal that makes it easy to distribute your forms across multiple channels.

Using the Share Modal

Access all sharing options from one place:

  1. Publish your form using the toggle switch
  2. Click on the form to view its details
  3. Click the Share button to open the Share Modal
  4. Choose between two tabs: Share via link or Embed on website

The Share via Link tab provides multiple ways to distribute your form URL:

Copy Share Link

  • Click Copy share link to copy the form URL to your clipboard
  • You'll see a confirmation toast notification
  • Paste the link anywhere: emails, documents, chat messages

Share via Email

  • Click Share via email to open your default email client
  • A pre-filled email template includes your form name and URL
  • Add recipients and customize the message before sending

Share on X (Twitter)

  • Click Share on X to open a Twitter compose window
  • Pre-filled tweet includes your form name and URL
  • Customize the tweet and post to your followers

Share on LinkedIn

  • Click Share on LinkedIn to open LinkedIn's share dialog
  • Your form URL is automatically included
  • Add your own commentary and share with your network

Best for: Email campaigns, social media posts, QR codes, direct messaging, professional networks

Embed on Your Website

The Embed tab provides everything you need to add forms to your website:

  1. Open the Share Modal and click the Embed on website tab
  2. View the pre-generated iframe embed code in the text area
  3. Click Copy Code to copy the embed code to your clipboard
  4. Paste the code into your website's HTML where you want the form to appear

The embed code looks like:

<iframe src="https://formrobin.com/f/your-form-slug" width="100%" height="600"></iframe>

Best for: Website contact pages, landing pages, blog posts, resource pages

What Happens After Publishing

  • Form is accessible at its unique public URL
  • Submissions are tracked and visible in your dashboard
  • Email notifications are sent for each submission (if enabled)
  • Source tracking data is captured (Individual plan only)
  • Custom redirects work after submission (Individual plan only)
  • Forms can be embedded on any website without domain restrictions
  • Share Modal provides quick access to all sharing options

Limitations

  • Unpublished Forms: Cannot accept submissions or be accessed publicly
  • Custom Domains: Forms use FormRobin.com URLs (custom domains not supported)
  • Social Sharing: Requires browser popup permissions for X and LinkedIn sharing

Troubleshooting

Issue: Public URL not working

Fix: Ensure the form is published (toggle switch is ON). Unpublished forms cannot be accessed via public URL.

Issue: Embed code not displaying form

Fix: Check that: (1) Form is published, (2) Iframe code is pasted correctly without modifications.

Issue: Social sharing buttons don't work

Fix: Ensure your browser allows popups from FormRobin.com. Check your browser's popup blocker settings and add FormRobin as a trusted site.

Issue: Copy to clipboard not working

Fix: Modern clipboard functionality requires HTTPS. If using locally, some browsers may block clipboard access. The share URL will still be visible for manual copying.

FAQ

Q: Can I unpublish a form and republish it later?

A: Yes, use the publish toggle to turn forms on and off anytime. Existing submissions are preserved.

Q: Does the form URL change if I unpublish and republish?

A: No, the URL remains the same. You can safely unpublish and republish without breaking existing links.

Q: Can I embed the same form on multiple pages?

A: Yes, you can embed the same form on as many pages as you want, on any website.

Q: Can I customize the social media share text?

A: The default share text includes your form name and URL. For Twitter/X and LinkedIn, you can edit the text before posting in the social platform's compose window.


Need more help? Contact support at support@formrobin.com - we're here to help!

Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.

Related Articles